mac.geek/information management questions

So I have information all over the place, and I really want to keep it in a smart way.

For background, here’s how I do things right now:

I use Gmail exclusively. All of my email addresses go to Gmail. I use the web client to read/send email. I’d like to use Mail.app for email management when I’m actually on my Mac, and use the web interface at other times. Problem is, Gmail is POP, but not IMAP, so my Mail.app mailbox and my gmail boxes will get out of sync. Plus, I have a bunch of filters in my Gmail that send messages to labels and then auto-archives them, so those messages won’t get popped down.

Contacts are a mess – I use Plaxo to keep everything updated, which is super cool. The only problem is it doesn’t interface with ANYTHING else that I use. I also have contacts in Gmail (necessary for email composing) and Address Book on my Mac (necessary for Adium, which I use for IM).

What I think I would like to do, ideally, is figure out a way to keep Address Book, Gmail contacts, and Plaxo in sync. I think the Mail/Gmail problem is solveable just by changing some of my filters (getting rid of the “Archive” option, but keep slapping the filters on). I don’t know what to do about the contacts though.

What are you guys doing for contact/email management?

Advertisements

~ by Matt Stratton on November 19, 2005.

9 Responses to “mac.geek/information management questions”

  1. If i need to remember anything, I gmail it to myself… that way I can easily retrieve it for later. I don’t really use a contact management system… I just email myself the name, phone number, address… then I can get it from gmail later.

    My treo can access gmail, so even mobile numbers I can get from there.

    Gmail is my life-store… my exocortex… if you will… 🙂

  2. If i need to remember anything, I gmail it to myself… that way I can easily retrieve it for later. I don’t really use a contact management system… I just email myself the name, phone number, address… then I can get it from gmail later.

    My treo can access gmail, so even mobile numbers I can get from there.

    Gmail is my life-store… my exocortex… if you will… 🙂

  3. Well, mine is still a work in progress since I just got the iBook less than a month ago and got a Treo 2 days ago.

    I’m updating my contacts in address book and using iCal. I downloaded Axium, but don’t have any IM people hooked up to my contacts yet since I’m not sure how.

    I’m on an Earthlink account, but haven’t hooked it up to Mail on my iBook. Instead, I’ve been using Earthlink’s web mail to check messages. So I need to know how to put my Earthlink on my mail program. (Keep in mind I’m piggiebacking off of someone else’s wireless network when I’m at home.)

    Now with the Verizon Wireless Treo, I’m working on fixing up all my contacts since a lot of my old Palm accounts are outdated business numbers. Been having a little trouble figuring out how to sync from iBook to Treo. My Earthlink account is hooked with my Treo.

    Now to confuse matters a little more… I forward ALL my work e-mail to my Earthlink account, so I can be in the know when I’m out of the office. It’s a bit annoying because I have to type up the person I need to reply to whenever I want to respond to business on my Treo, otherwise if I just hit reply, I end up replying to my work e-mail which means I’m only conversing with myself. BUT then when a business associate replies to something I typed them on my Treo, they’re responding to my personal Earthlink account, which could mean trouble if I’m looking for an e-mail on my work PC and realize the conversation has been thru my personal account. It may confuse some of my business associates too. If only there was a special “Reply-To” line on my Treo that I could chose when I want to differentiate between work or personal e-mails. There wouldn’t be a patch for that out there, would there?

  4. Well, mine is still a work in progress since I just got the iBook less than a month ago and got a Treo 2 days ago.

    I’m updating my contacts in address book and using iCal. I downloaded Axium, but don’t have any IM people hooked up to my contacts yet since I’m not sure how.

    I’m on an Earthlink account, but haven’t hooked it up to Mail on my iBook. Instead, I’ve been using Earthlink’s web mail to check messages. So I need to know how to put my Earthlink on my mail program. (Keep in mind I’m piggiebacking off of someone else’s wireless network when I’m at home.)

    Now with the Verizon Wireless Treo, I’m working on fixing up all my contacts since a lot of my old Palm accounts are outdated business numbers. Been having a little trouble figuring out how to sync from iBook to Treo. My Earthlink account is hooked with my Treo.

    Now to confuse matters a little more… I forward ALL my work e-mail to my Earthlink account, so I can be in the know when I’m out of the office. It’s a bit annoying because I have to type up the person I need to reply to whenever I want to respond to business on my Treo, otherwise if I just hit reply, I end up replying to my work e-mail which means I’m only conversing with myself. BUT then when a business associate replies to something I typed them on my Treo, they’re responding to my personal Earthlink account, which could mean trouble if I’m looking for an e-mail on my work PC and realize the conversation has been thru my personal account. It may confuse some of my business associates too. If only there was a special “Reply-To” line on my Treo that I could chose when I want to differentiate between work or personal e-mails. There wouldn’t be a patch for that out there, would there?

  5. iCal + Address Book + iSync + Sony Ericsson T616

  6. iCal + Address Book + iSync + Sony Ericsson T616

  7. iCal + Address Book + iSync + Sony Ericsson T616

  8. i use the addressbook on my mac exclusively because i can sync it with my phone via bluetooth _seemlessly_

    i also use mac mail, but i only started doing that when i got laid off. before that i was still using pine via ssh to check while at work, which luckily my domain host allows.

  9. i use the addressbook on my mac exclusively because i can sync it with my phone via bluetooth _seemlessly_

    i also use mac mail, but i only started doing that when i got laid off. before that i was still using pine via ssh to check while at work, which luckily my domain host allows.

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google photo

You are commenting using your Google account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

 
%d bloggers like this: